Aircon quotes in 2 minutes. Just describe the install.
Split units, servicing and repairs. Type the job and your prices the way you would say them, and Zuvo turns it into a clean quotation in Rand. Then invoice on completion, show the client how to pay, and let Zuvo remind the ones who forget.
or try it first on your own job, no signup
- No credit card
- Free plan after the trial
- Priced in Rand
| Item | Qty | Price | Total |
|---|---|---|---|
| 12,000 BTU split unit, supplied | 1 | R6,900.00 | R6,900.00 |
| Installation kit (pipes, cable, bracket) | 1 | R1,800.00 | R1,800.00 |
| Installation labour (hours) | 4 | R375.00 | R1,500.00 |
| Electrical point | 1 | R900.00 | R900.00 |
Accept online The client taps accept and you are told. No app, no login.
Try it: describe an aircon job, get a quote
Type the job and your prices the way you would say them. Zuvo turns it into a clean quote in seconds.
| Item | Qty | Price | Total |
|---|
Items marked "confirm price" had no price in your description. Add them in your account.
Takes 20 seconds. No credit card. 7-day trial, then a limited free plan.
Sound familiar?
- Quoting a standard install and then finding the pipe run is twice as long
- Clients who forget the electrical point is a separate cost
- Seasonal rushes where quotes go out late in the evening
- Service clients who need the same invoice every year
- Unpaid invoices from clients who say the unit is "still being tested"
Zuvo drafts the quotation from your plain-English description, lets you review and correct it, then sends a branded PDF to your client, shows them how to pay and keeps track of what is outstanding and who has paid. Want to see the structure first? Use the free quote generator.
The examples above use made-up prices. Always check the registration, certificate and licensing rules for your trade.
From quote to paid, built for aircon installers
The job is not done when the quote is accepted. Zuvo helps with the part that follows: the deposit, the invoice and the late payer.
- Standard installs in seconds. Save your usual units, install kits and labour rate in your price list. When a job mentions them, Zuvo uses your numbers, and a price you state always wins.
- Extras on their own lines. List the pipe run beyond the standard length, the electrical point and the drain separately, so a longer run is simply another line and not an argument.
- Service contracts on repeat. For a yearly or six-monthly service, set up a recurring invoice. Zuvo makes it on the day and leaves it as a draft for you to check, unless you tell it to send.
- Clients see exactly how to pay. Every invoice has a private page that shows your EFT details, the reference to use and your own card link if you have one. The client taps "I have paid" and you check your bank. Zuvo never holds your money.
- Reminders that stop at "paid". Switch on reminders and Zuvo politely emails clients who run late, in office hours, until the invoice is paid. It stays off until you turn it on.
See every feature or pricing in Rand. There is a free plan, and the 7-day trial needs no card.
What a good aircon quotation includes
A quote that is easy to read gets accepted faster. These are the things South African clients most often ask about, so put them on the page before they have to ask:
- The unit, with brand, capacity and whether it is inverter or non-inverter
- The standard installation kit and how many metres of pipe it covers
- Anything beyond standard on its own line, such as a longer pipe run or a drain
- The electrical point or isolator, and who supplies it
- Warranty on the unit and on your installation work
- Servicing advice and the cost of a yearly service
- A valid-until date and the payment terms
Example: 12,000 BTU split unit install
Made-up prices, for illustration only. Your own prices go in.
| Item | Qty | Price | Total |
|---|---|---|---|
| 12,000 BTU split unit, supplied | 1 | R6,900.00 | R6,900.00 |
| Installation kit (pipes, cable, bracket) | 1 | R1,800.00 | R1,800.00 |
| Installation labour (hours) | 4 | R375.00 | R1,500.00 |
| Electrical point | 1 | R900.00 | R900.00 |
| Subtotal | R11,100.00 | ||
| VAT (15%, if you are VAT-registered) | R1,665.00 | ||
| Total | R12,765.00 | ||
Zuvo builds this layout from your description, so you only check the prices and send. Prefer to start from a blank page? Use the free quote generator, work out your markup with the markup and margin calculator, and use the VAT calculator if you are unsure how to add VAT.
How Zuvo works for aircon installers
- Describe the job. Type it, or say it into your phone, the way you would explain it to a colleague. Include your prices.
- Review the quote. Zuvo drafts the line items, adds your business details and VAT status, and you correct anything before it goes out.
- Send it your way. Email the PDF, or share a link on WhatsApp. The client reads the quote and accepts it online by typing their name, with no app or login.
- Get paid. Ask for a deposit, turn the accepted quote into an invoice and give the client a page that shows exactly how to pay. Record part-payments as they come in, and let Zuvo remind the clients who run late.
There is a free plan, so you can start without paying. See every feature. See pricing in Rand, or read how to write a quote that gets accepted and how to follow up on a late invoice.
Quoting and getting-paid questions from South African aircon installers
What should an aircon quote include?
Name the unit, brand and capacity, list the installation kit and the standard pipe length, show anything beyond standard separately, say who supplies the electrical point, give warranty terms and add a valid-until date.
How do I price a longer pipe run?
Quote the standard kit and state how many metres it covers, then price extra metres per metre on their own line. The client sees exactly why a longer run costs more.
Should an aircon quote include VAT?
Only if you are VAT-registered. If you are, the total you quote the customer should include 15% VAT, and showing the VAT amount on its own line keeps it clear. If you are not registered, leave VAT off. Registration is compulsory once taxable turnover passes R2.3 million in a 12-month period, and voluntary from R120,000.
How do I invoice a yearly service?
Set up a recurring invoice with your service price and the date it falls due each year. Zuvo makes it on the day and leaves it as a draft for you to check, unless you tell it to send. Recurring invoices are on Starter, Growth and Business, and in the trial.
Can I ask for a deposit on an install?
Yes. Once the client accepts a quote, Zuvo can raise a deposit invoice for the percentage you choose. When the job is done, the final invoice bills the whole quote and takes the deposit off, so nothing is billed twice. Whether to ask, and how much, is your call; for a standard install many installers invoice on completion, and a deposit is more common when you must order a specific unit first.
Will Zuvo chase a client who has not paid?
If you switch it on, yes. Zuvo emails the client a polite reminder on weekdays in office hours: gentle reminders start on the due date, standard ones start three days before it and continue until 30 days overdue. They stop when you mark the invoice paid, and replies come to you. It is off until you turn it on. Zuvo does not hold or collect your money: the client pays you directly by EFT or your own card link.
General guidance, not legal or tax advice. Check the registration, certificate, licensing and VAT rules that apply to your trade and your business.
More than quotes
The same assistant writes the follow-ups that win the work and the reminders that get you paid. Ask it to chase a quiet quote, ask a client politely for an overdue payment, answer a price question on WhatsApp, or summarise a supplier contract. It can also run a scored Growth Diagnostic of your business. See everything Zuvo does.
Send your next aircon quote in 2 minutes.
Get paid without the chasing.
Free plan, no credit card. Try it on a real job today.